Services
Printer-friendly version

Institutional Search

The Institutional Search service provides help, training, and support for utilizing search capabilities across websites and applications.

Client Use Cases

Note that individual search technologies do not affect a website's ability to be searchable on Yale.edu, Google, Bing, or other search engines.

  • I have a single website on YaleSites (Drupal) or CampusPress (Wordpress) requiring site search capabilities without advanced functionality.
    Possible Technology:  Yale websites on YaleSites and CampusPress come with a built-in, cost-free search solution.
    Examples: Student Life, Yale SustainabilityYale School of Architecture
  • I would like my search to include results from multiple public websites and/or features such as promoting search results, expanding users' searches with synonyms, and refining results according to custom labels. 
    Possible Technology:  Google Custom Search (GCS) provides a range of functionality options at no cost.
    Examples: Yale, School of Engineering, Institute of Sacred Music
  • I am interested in GCS, but have additional requirements such as returning results in an XML format and/or the ability to access the GCS API.
    Possible Technology:  Google Site Search (GSS) provides additional functionality beyond GCS, however there are associated costs. 
  • I would like to search a collection of content on my website and also allow users to drill-down their search results by applying multiple filters, or facets.
    Possible Technology:  Yale websites on YaleSites come with a built-in, cost-free version of Apache Solr.
    Examples: Coming soon
  • I would like to include faceted searching across a large number (>75,000) of documents on my website or within an application.
    Possible Technology:  Yale ITS can help design a custom Apache Solr configuration that will allow for various size requirements and application integration. Note there are costs that are associated with custom Apache Solr solutions.
    Examples: Discover Yale Digital ContentCampus PhotosBritish Art Collection Search.
  • I would like to know what options are available for websites that are part of Yale School of Medicine (YSM).
    Possible Technology: The YSM Web Team is available to provide assistance for websites residing on the YSM system.

 

Search Technologies

YaleSites or CampusPress DEFAULT SEARCH

By default, YaleSites (Drupal) and CampusPress (Wordpress) installations are powered by the framework's default core search.  These are free search solutions integrated with YaleSites and CampusPress that allow for site-wide content searching.

GOOGLE CUSTOM SEARCH (GCS)

Yale University will adopt Google Custom Search (GCS) to power our local campus web searches of publically visible web pages at Yale. GCS uses much of the same technology as the public Google search engine and is also a free service provided by Google. GCS allows website owners to create and maintain their own custom search engines that can be added to their websites.

GOOGLE SITE SEARCH (GSS)

Google Site Search is the paid version of GCS. For a fee, Google Site Search provides customers with email technical support, customized search results using XML, the ability to disable Google branding, and a flexible on-demand indexing quota. Google also provides a comparison of GCS and GSS features

APACHE Solr (YaleSites with < 75,000 documents)

Solr is an open source enterprise search platform based on Apache Lucene. Solr enables the use of facets to drill-down into search results to retrieve the most relevant content. Note the index for sites using the Solr search solution is hosted by a cloud-based hosting provider as part of YaleSites. It can only be used for YaleSites websites and tincludes limitations on the number of documents that may be indexed. If cost-free indexing limits are reached, the solution can be easily expanded to accomodate new requirements. 

APACHE Solr (WEBsites and Applications)

The custom Solr solution for websites and applications with larger collections of content. There is cost associated with hosting the larger solutions. Note there are costs that are associated with custom Apache Solr solutions.

Features

  YaleSites or
CampusPress
Default Search 

Google Custom Search (GCS)

Google Site Search (GSS)

Apache Solr
(Basic)

Apache Solr
(Large or Custom)

Admin access Anyone/Site Owners Anyone/Site Owners Business Site Owners Anyone/Site Owners Anyone/Site Owners
Index Scope Drupal public or private website Any public website Any public website Drupal public or private website Drupal public or private website 
Image Search Yes Yes Yes Yes  Yes
Search Result Scope All data indexed  100 URLs  Flexible  All data indexed  All data indexed 
Result Page Customization Yes  Limited  Yes (XML) Yes  Yes 
Facets No No, user can create refinements  No, user can create refinements  Yes  Yes 
Keymatch/Promotions No Yes  Yes  No  No 
Private Website Search Yes No  No  Yes  Yes 
Vendor Support No No  Yes (email)  Yes (cloud hosting providers)

Yes (cloud hosting providers) 

Who can use it?

  • YaleSites/CampusPress default search can be used by anyone with a YaleSites or CampusPress installation.
  • Google Custom Search (GCS) can be used by anyone with a Gmail or EliApps account.
  • Google Site Search (GSS) requires a paid subscription (GCS engines can be upgraded through the CSE control panel).
  • Apache Solr search can be used by anyone with a YaleSites installation.

How much does it cost?

  • The default search solutions for YaleSites and CampusPress are free of charge
  • Google Custom Search (GCS) is a free cloud-based service
  • Google Site Search (GSS) pricing
  • The use of Apache Solr for collections with less than 75,000 documents is free for YaleSites websites.
  • Custom Apache Solr configurations for collections with over 75,000 documents or for use with an application require a consultation. (please contact search@yale.edu)

How do I get it?

  • Please refer to the specific documentation for YaleSites default search and Google Custom Search to create and configure your search engine.
  • Please contact search@yale.edu for more information about using Apache Solr.

Where can I get help?

Please contact search@yale.edu if you have questions about Yale's Institutional Search service, search configuration, or would like to notify us about your new site.

For more information about how to use and configure these various search solutions please see the Search Configuration documentation or submit a Service Now ticket.

FAQs and other resources

Related policies and procedures

Please be sure that you have read the Yale University Information Technology Appropriate Use Policy (commonly referred to as the "AUP") and the specific policies that govern the web publishing at Yale. Failure to follow the Yale University and ITS policy guidelines may result in suspension of your Yale web publishing privileges.

Institutional Search

Service manager: 
Felix Rodriguez
Icon class: 
icon-magnify
Short description: 
The Institutional Search service provides help, training, and support for utilizing search capabilities across websites and applications.

The Institutional Search service provides help, training, and support for utilizing search capabilities across websites and applications.

Client Use Cases

Note that individual search technologies do not affect a website's ability to be searchable on Yale.edu, Google, Bing, or other search engines.

  • I have a single website on YaleSites (Drupal) or CampusPress (Wordpress) requiring site search capabilities without advanced functionality.
    Possible Technology:  Yale websites on YaleSites and CampusPress come with a built-in, cost-free search solution.
    Examples: Student Life, Yale SustainabilityYale School of Architecture
  • I would like my search to include results from multiple public websites and/or features such as promoting search results, expanding users' searches with synonyms, and refining results according to custom labels. 
    Possible Technology:  Google Custom Search (GCS) provides a range of functionality options at no cost.
    Examples: Yale, School of Engineering, Institute of Sacred Music
  • I am interested in GCS, but have additional requirements such as returning results in an XML format and/or the ability to access the GCS API.
    Possible Technology:  Google Site Search (GSS) provides additional functionality beyond GCS, however there are associated costs. 
  • I would like to search a collection of content on my website and also allow users to drill-down their search results by applying multiple filters, or facets.
    Possible Technology:  Yale websites on YaleSites come with a built-in, cost-free version of Apache Solr.
    Examples: Coming soon
  • I would like to include faceted searching across a large number (>75,000) of documents on my website or within an application.
    Possible Technology:  Yale ITS can help design a custom Apache Solr configuration that will allow for various size requirements and application integration. Note there are costs that are associated with custom Apache Solr solutions.
    Examples: Discover Yale Digital ContentCampus PhotosBritish Art Collection Search.
  • I would like to know what options are available for websites that are part of Yale School of Medicine (YSM).
    Possible Technology: The YSM Web Team is available to provide assistance for websites residing on the YSM system.

 

Search Technologies

YaleSites or CampusPress DEFAULT SEARCH

By default, YaleSites (Drupal) and CampusPress (Wordpress) installations are powered by the framework's default core search.  These are free search solutions integrated with YaleSites and CampusPress that allow for site-wide content searching.

GOOGLE CUSTOM SEARCH (GCS)

Yale University will adopt Google Custom Search (GCS) to power our local campus web searches of publically visible web pages at Yale. GCS uses much of the same technology as the public Google search engine and is also a free service provided by Google. GCS allows website owners to create and maintain their own custom search engines that can be added to their websites.

GOOGLE SITE SEARCH (GSS)

Google Site Search is the paid version of GCS. For a fee, Google Site Search provides customers with email technical support, customized search results using XML, the ability to disable Google branding, and a flexible on-demand indexing quota. Google also provides a comparison of GCS and GSS features

APACHE Solr (YaleSites with < 75,000 documents)

Solr is an open source enterprise search platform based on Apache Lucene. Solr enables the use of facets to drill-down into search results to retrieve the most relevant content. Note the index for sites using the Solr search solution is hosted by a cloud-based hosting provider as part of YaleSites. It can only be used for YaleSites websites and tincludes limitations on the number of documents that may be indexed. If cost-free indexing limits are reached, the solution can be easily expanded to accomodate new requirements. 

APACHE Solr (WEBsites and Applications)

The custom Solr solution for websites and applications with larger collections of content. There is cost associated with hosting the larger solutions. Note there are costs that are associated with custom Apache Solr solutions.

Features

  YaleSites or
CampusPress
Default Search 

Google Custom Search (GCS)

Google Site Search (GSS)

Apache Solr
(Basic)

Apache Solr
(Large or Custom)

Admin access Anyone/Site Owners Anyone/Site Owners Business Site Owners Anyone/Site Owners Anyone/Site Owners
Index Scope Drupal public or private website Any public website Any public website Drupal public or private website Drupal public or private website 
Image Search Yes Yes Yes Yes  Yes
Search Result Scope All data indexed  100 URLs  Flexible  All data indexed  All data indexed 
Result Page Customization Yes  Limited  Yes (XML) Yes  Yes 
Facets No No, user can create refinements  No, user can create refinements  Yes  Yes 
Keymatch/Promotions No Yes  Yes  No  No 
Private Website Search Yes No  No  Yes  Yes 
Vendor Support No No  Yes (email)  Yes (cloud hosting providers)

Yes (cloud hosting providers) 
Who can use it?: 
  • YaleSites/CampusPress default search can be used by anyone with a YaleSites or CampusPress installation.
  • Google Custom Search (GCS) can be used by anyone with a Gmail or EliApps account.
  • Google Site Search (GSS) requires a paid subscription (GCS engines can be upgraded through the CSE control panel).
  • Apache Solr search can be used by anyone with a YaleSites installation.
How much does it cost?: 
  • The default search solutions for YaleSites and CampusPress are free of charge
  • Google Custom Search (GCS) is a free cloud-based service
  • Google Site Search (GSS) pricing
  • The use of Apache Solr for collections with less than 75,000 documents is free for YaleSites websites.
  • Custom Apache Solr configurations for collections with over 75,000 documents or for use with an application require a consultation. (please contact search@yale.edu)
How do I get it?: 
  • Please refer to the specific documentation for YaleSites default search and Google Custom Search to create and configure your search engine.
  • Please contact search@yale.edu for more information about using Apache Solr.
Where can I get help?: 

Please contact search@yale.edu if you have questions about Yale's Institutional Search service, search configuration, or would like to notify us about your new site.

For more information about how to use and configure these various search solutions please see the Search Configuration documentation or submit a Service Now ticket.

Related policies and procedures: 

Please be sure that you have read the Yale University Information Technology Appropriate Use Policy (commonly referred to as the "AUP") and the specific policies that govern the web publishing at Yale. Failure to follow the Yale University and ITS policy guidelines may result in suspension of your Yale web publishing privileges.

3-lock data compliant: 
no