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Bedework FAQ

The Yale Calendar of Events includes information about activities on campus up to three years in the future.

While this calendar tries to encompass the range of activities taking place on the Yale campus, it only includes events that have been submitted for posting. If you are seeking an event that does not appear, it may not have been submitted.

How do I search for events?

The Yale Calendar of Events offers users several search options.

To see what's happening on a specific day:

Click on the desired date in the calendar grid on the Events Calendar home page; the list of events for that date will appear in chronological order. To select a future date, from the calendar grid, using the double-arrows located on each side of the displayed month, navigate to a future month and then click the desired day within that month.

To view events within a given week, select the "week" view located in the gold bar under the Yale Calendar of Events heading. From the calendar view, you will notice that all days within the week are highlighted.

To get back to today's events, click on the "today" view. 

To find a particular type of event:

Click on the categories located on the left side of the calendar such as "Films" or "Sports & Recreation", and a list of events in that category will appear. Categories with a plus sign (+) next to them (such as "Exhibitions") can be expanded for additional selection options.

The resulting list will be arranged chronologically by date. Please note that, because of the nature of the database, ongoing or recurring events in some categories (such as "Exhibitions") may contain duplicates.

To remove the category filter, click on "show all categories" located in the middle column or the word "All" in the Categories located on the left side of the calendar.

To search by keyword:

Enter the word(s) related to the item being sought in the Keyword Search field at the top right-hand side of the Yale Calendar of Events and a list of events containing the word(s) will appear. The list will contain items up to 6 months ahead and will be arranged chronologically by date.

 Here are some things to remember when searching by keyword:

  • The search engine scans event title, speaker, description, sponsor, and location.
  • Capitalization does not matter.
  • The search engine will match the keyword with all entries containing words that begin with the letters of the keyword entered. For example, the keyword "dog" will be matched to an entry containing the word "dogwood." To search for a specific word, add a space at the end of the keyword entered.
  • In all other respects, for the search to be successful, the keyword must match the entry exactly - including special characters such as punctuation or accents - for the search. For example, the keyword "dogs" (plural) will not match an entry with the word "dog" (singular) or "dog's" (with an apostrophe); and the keyword "Mallarme" (with no accent) would not match an entry with the word Mallarmé (with an accent). 

    Similarly, if two keywords are entered, those words must appear together exactly that way in the search. For example, the keywords "John Smith" would not match an entry for "John T. Smith." In this situation, try entering just the last name.

Can I see a detailed overview of events in a list?

Yes. At a glance, you can compare the details of events that are happening on the same day or within the same week. Click on "show details" located to the right of your selected day or week view title.

After you expand event details, you can collapse the details by clicking on "hide details."

How do I add an event to my personal calendar?

After you have located an event that interests you, it can be added to your personal calendar. Click on either the "Google calendar"  or "iCal"  icon located next to your chosen event to import the event to your personal calendar. "Google calendar" works specifically with the calendar provided by Google while "iCal" integrates with Microsoft Outlook, Apple Entourage, Personal Digital Assistants (PDAs), and other desktop calendars.

Recurring events may need to be modified to show just one occurrence of the event.

Can I send an email to friends about an event that I think will interest them?

Yes. Click on the "Email a friend" icon  located next to your selected event to send an event link to recipients of your choosing.

How do I see where a specific event is being hosted?

After opening an event to view all details associated with it, you can see a map of the on campus location for your selected event. Click on the map icon next to the location name listed under "where."

Do "tags" group related events?

Yes. Tags are keywords that are used to group events of similar interest.

To see events that may be similar to one that you are looking at, you may click on one of the "tags" on either the event's detail view or in the event list view.

What are "Attractions"?

Attractions are ongoing/permanent activities and exhibitions that are open to the general public.

Are Really Simple Syndication (RSS) feeds available?

Yes. You can either click on the RSS icon  to subscribe to all events for a 7, 15, 30, or 60 day period or choose a pre-defined RSS feed from the Category RSS Feeds page located on the left side of the calendar.

These RSS feeds allow those who regularly use the Yale Calendar of Events to easily view all events within a given period of time without having to visit the calendar website daily.

People commonly view their feeds by using an "RSS reader", "feed reader", or "aggregator", which can be web-based, desktop-based, or mobile-device-based.

How do I submit entries for the calendar?

To be included in the calendar, an event must be happening on the Yale campus, or must be taking place in New Haven and be sponsored by an official Yale organization.

The Yale Calendar will only accept event listings sent using a Yale Net ID via an online submission form.

It may take up to 48 hours for an event to appear on the Yale Calendar.

For events spanning more than one day — such as exhibitions, tours, religious services and group meetings — email ybc.calendar@yale.edu for a Microsoft Word calendar of events form.

For submitters who do not have a Yale Net ID, email ybc.calendar@yale.edu for a Microsoft Word calendar of events form.

This calendar will be continually upgraded and improved. In the meantime, we welcome your comments at ybc.calendar@yale.edu