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NetID and Password Management

Yale NetID

Your NetID and password grant access to the campus network and many University systems, such as YaleSecure wifi, VPN, and printers. In order to use your NetID password, you must first activate your NetID with a PIN. Learn more about PINs and how to obtain one.

  • Faculty, students and staff
    • All Yale University students, faculty and staff members are assigned a NetID. Your NetID is automatically assigned to you by Human Resources. Your NetID cannot be changed. Your Yale NetID and password act as your passport to the campus network and allows access to many University systems, such as Banner - Student Systems (addresses, holds, account balances, grades, and financial aid data), remote access to the Yale network (VPN), Yale's Email systems, and more.
  • Eligibility for Others
    • Authorized personnel in each department handle account requests for faculty and staff. You must have an active HR record to have access.
    • Business office approval is required for: associate, casual, consultant, layoff, post doc associate, research affiliate, retiree, vendors, visitors or other special employees. Departments may include consultants or other non-paid staff by first entering them into the Human Resources system with an assignment of non-employee access.
    • NetIDs may be made available in other special circumstances upon application. Please see Procedure 1601 PR.02, NetIDs and Identity Management for more details.
  • Responsible NetIDs
    • Responsible NetIDs are used to support Yale business processes, departments and systems. They are created for department accounts, and for technical resources such as automated computer systems. Find Responsible NetIDs.
    • There has been a past practice of requesting the creation of responsible NetIDs for individuals who do work for Yale but are not paid through the payroll system. The same requests have also been received regarding causal employees. "Responsible NetID's" should not be requested, or created for these individuals.
  • Generic email accounts
    • A common reason for Responsible NetIDs is the need for a general departmental email account. These accounts must be assigned to a person with an active NetID and these accounts will be given a responsible NetID.
  • Generic Yale domain accounts
    • With the exception of service accounts ("bar" accounts), all accounts created in the Yale Windows domain must correspond to a valid NetID. This policy is based on security, audit and administration issues.

Passwords

Yale NetID password must be changed at least once per calendar year to a different password. This includes primary and Responsible NetIDs. Each year's password must be unique — don't recycle previous year's passwords (in accordance with Policy 1601: Procedure 1601 PR.02).

Be aware that your password may be stored in multiple locations or devices. Before changing your password, identify where you may have your NetID password stored.

Yale NetIDs and passwords are case sensitive. Passwords that contain a combination of numbers, symbols, and upper and lower case letters are much harder to crack.

FAQs and other resources

Related policies and procedures

Policy 1601: Procedure 1601 PR.02

NetID and Password Locations

Please see Procedure 1601 PR.02, NetIDs and Identity Management for more details.

NetID and Password Management

Service manager: 
Jon Sobel
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Short description: 

Your Yale NetID and password grant access to the campus network and many University systems, such as YaleSecure wifi, VPN, and printers.

Yale NetID

Your NetID and password grant access to the campus network and many University systems, such as YaleSecure wifi, VPN, and printers. In order to use your NetID password, you must first activate your NetID with a PIN. Learn more about PINs and how to obtain one.

  • Faculty, students and staff
    • All Yale University students, faculty and staff members are assigned a NetID. Your NetID is automatically assigned to you by Human Resources. Your NetID cannot be changed. Your Yale NetID and password act as your passport to the campus network and allows access to many University systems, such as Banner - Student Systems (addresses, holds, account balances, grades, and financial aid data), remote access to the Yale network (VPN), Yale's Email systems, and more.
  • Eligibility for Others
    • Authorized personnel in each department handle account requests for faculty and staff. You must have an active HR record to have access.
    • Business office approval is required for: associate, casual, consultant, layoff, post doc associate, research affiliate, retiree, vendors, visitors or other special employees. Departments may include consultants or other non-paid staff by first entering them into the Human Resources system with an assignment of non-employee access.
    • NetIDs may be made available in other special circumstances upon application. Please see Procedure 1601 PR.02, NetIDs and Identity Management for more details.
  • Responsible NetIDs
    • Responsible NetIDs are used to support Yale business processes, departments and systems. They are created for department accounts, and for technical resources such as automated computer systems. Find Responsible NetIDs.
    • There has been a past practice of requesting the creation of responsible NetIDs for individuals who do work for Yale but are not paid through the payroll system. The same requests have also been received regarding causal employees. "Responsible NetID's" should not be requested, or created for these individuals.
  • Generic email accounts
    • A common reason for Responsible NetIDs is the need for a general departmental email account. These accounts must be assigned to a person with an active NetID and these accounts will be given a responsible NetID.
  • Generic Yale domain accounts
    • With the exception of service accounts ("bar" accounts), all accounts created in the Yale Windows domain must correspond to a valid NetID. This policy is based on security, audit and administration issues.

Passwords

Yale NetID password must be changed at least once per calendar year to a different password. This includes primary and Responsible NetIDs. Each year's password must be unique — don't recycle previous year's passwords (in accordance with Policy 1601: Procedure 1601 PR.02).

Be aware that your password may be stored in multiple locations or devices. Before changing your password, identify where you may have your NetID password stored.

Yale NetIDs and passwords are case sensitive. Passwords that contain a combination of numbers, symbols, and upper and lower case letters are much harder to crack.

FAQs and other resources: 
Related policies and procedures: 

Policy 1601: Procedure 1601 PR.02

NetID and Password Locations

Please see Procedure 1601 PR.02, NetIDs and Identity Management for more details.