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Sponsored Identity

Yale Sponsored Identity logo

What is a Sponsored Identity?

Sponsored Identity is a category and process for granting access to individuals who have valid business reasons for physical access (ID card) and/or system access (NetID) to Yale resources, and are not a Student, Employee, Contingent Worker, Faculty, or Alumni.

The Yale ID Center will no longer accept paper forms and are requiring departments to enter all vendors, consultants, visitors, or spouses into the Sponsored Identity System.

Please note that a PIN for the NetID must be requested; it is not automatically generated.

Most common errors in processing a Sponsored Identity Request:

  • Choose the correct Sponsoring Department for your unit.  If your request shows the sponsoring department as “Yale University – SO” or any of the Units that appear on the initial section screen, you have not chosen the correct SO for your unit and your request will be rejected.  Refer to the Sponsored Identity Quick Guide for instructions.
  • Use the individual’s actual Social Security Number—the entire nine digits—or request an official dummy number from the Employee Service Center.  Do not make up your own dummy social security numbers.
  • If you are unsure what Sponsored Identity Type to use, please refer to the Sponsored Identity procedure as the definitions for each type are included.

Learn more about Sponsored Identities:

Who can use it?

For questions on whether an individual meets the criteria to be a Sponsored Identity, refer to the Identity Management Decision Tree.

How do I get it?

  1. Review the Sponsored Identity Quick Guide.
  2. Validate that the individual does not already have an active identity record in Workday, Banner or Sponsored Identity.
  3. Enter request into the SI application.
  4. Notifications are sent to requestor and approver. All requests require approval.
  5. NetIDs are generated within 4 to 8 hours after approval. 
  6. Request PIN by entering request through the Yale ITS Service Portal.
  7. If VPN access is required, please complete the VPN Exception request.

 

Where can I get help?

For assistance with access or using the Sponsored Identity application, contact ITS Help Desk at 203-432-9000.

For assistance in determining whether someone is a candidate for Workday, please contact the Employee Service Center (ESC) at 203-432-5552 or employee.services@yale.edu.

For more information on Minors and Visiting Undergraduates and the EHS Integrator system, please refer to the Yale Environmental Health & Safety Website.

For more information of assistance on ID Cards please refer to the ID Center website.

FAQs and other resources

For detailed information on Sponsored Identities, who are they, and what they are entitled to, refer to What you need to know about Sponsored Identities.

Sponsored Identity

Short title: 
Sponsored Identity
Icon class: 
icon-person
Short description: 

Grants access to individuals who have valid business reasons for physical access and/or system access to Yale resources.

Yale Sponsored Identity logo

What is a Sponsored Identity?

Sponsored Identity is a category and process for granting access to individuals who have valid business reasons for physical access (ID card) and/or system access (NetID) to Yale resources, and are not a Student, Employee, Contingent Worker, Faculty, or Alumni.

The Yale ID Center will no longer accept paper forms and are requiring departments to enter all vendors, consultants, visitors, or spouses into the Sponsored Identity System.

Please note that a PIN for the NetID must be requested; it is not automatically generated.

Most common errors in processing a Sponsored Identity Request:

  • Choose the correct Sponsoring Department for your unit.  If your request shows the sponsoring department as “Yale University – SO” or any of the Units that appear on the initial section screen, you have not chosen the correct SO for your unit and your request will be rejected.  Refer to the Sponsored Identity Quick Guide for instructions.
  • Use the individual’s actual Social Security Number—the entire nine digits—or request an official dummy number from the Employee Service Center.  Do not make up your own dummy social security numbers.
  • If you are unsure what Sponsored Identity Type to use, please refer to the Sponsored Identity procedure as the definitions for each type are included.

Learn more about Sponsored Identities:

Who can use it?: 

For questions on whether an individual meets the criteria to be a Sponsored Identity, refer to the Identity Management Decision Tree.

How do I get it?: 
  1. Review the Sponsored Identity Quick Guide.
  2. Validate that the individual does not already have an active identity record in Workday, Banner or Sponsored Identity.
  3. Enter request into the SI application.
  4. Notifications are sent to requestor and approver. All requests require approval.
  5. NetIDs are generated within 4 to 8 hours after approval. 
  6. Request PIN by entering request through the Yale ITS Service Portal.
  7. If VPN access is required, please complete the VPN Exception request.

 

Where can I get help?: 

For assistance with access or using the Sponsored Identity application, contact ITS Help Desk at 203-432-9000.

For assistance in determining whether someone is a candidate for Workday, please contact the Employee Service Center (ESC) at 203-432-5552 or employee.services@yale.edu.

For more information on Minors and Visiting Undergraduates and the EHS Integrator system, please refer to the Yale Environmental Health & Safety Website.

For more information of assistance on ID Cards please refer to the ID Center website.

FAQs and other resources: 

For detailed information on Sponsored Identities, who are they, and what they are entitled to, refer to What you need to know about Sponsored Identities.