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Secure File Sharing
Securely Share Files with Collaborators, Colleagues and Classmates
ITS offers a number of facilities and services that enable secure collaboration and file transfers.
Due to the well-known security risks, ITS does NOT recommend that you routinely share files from your own computer with other computer users via the "File Sharing" options of the Macintosh or Windows operating systems. It is much more secure to leave the "File Sharing" option in your computer's operating system off and use the standard Yale collaboration and file storage facilities.
ITS File Transfer Facility
ITS File Transfer Facility allows you to securely send files, particularly files that are too large for email enclosure, in a secure system that encrypts your data in transit.
Microsoft's SharePoint collaboration tools allow groups of Yale faculty or staff to share documents, post messages, and facilitate group activities in a secure and private environment available only to members of the group.
Yale's Classes*v2 course management system also offers very useful file sharing and collaboration tools to support administrative and academic groups in a secure and private collaboration space available only to designated group members.
Data encryption and secure email communications
Depending on the email system and mail program that you choose, it is possible to configure the mail program to use encryption systems like SSL/TSL to keep messages private and secure, particularly if the message goes to other Yale community members who use Yale's mail systems.
Pretty Good Privacy (PGP)
Pretty Good Privacy (PGP) and other encryption options are also available. PGP is a good choice for secure messages to recipients outside of the Yale email systems, as PGP keeps the message and any enclosures encrypted at all stages of transmission and receipt.