Secure Computing

NetIDs: Who Can Use Them?

NetID decision tree detail
Click on image above to view the full decision tree.

Who Can Use Them?

NETID’S FOR YALE EMPLOYEES, FACULTY AND STUDENTS

Assignment of a NetID to a user occurs when a record is opened for an individual in the University's HR database. After an overnight processing cycle, the NetID becomes available for activation and use after the User Accounts office assigns a PIN.

Faculty members, regular employees, and students are assigned a NetID by default. Once the Human Resources or Student record is in place, User Accounts can assign an activation PIN the next business day.

NETID’S FOR A NON-YALE EMPLOYEES (THOSE OTHER THAN YALE FACULTY, STAFF OR STUDENTS)

Non-Employees may have valid business reasons for physical access (ID card) and/or system access (NetID) to Yale resources. These individuals are setup and maintained in Workday or established as Sponsored Identities. Please refer to this document (Yale Population: Who's In Workday and Who's Not) and the Identity Management Decision Tree to determine in which system to setup your non-Yale employee. 

NON-YALE EMPLOYEES IN WORKDAY

If your non-Yale employee belongs in Workday, please refer to the Workday@Yale for training materials, or contact Employee Services at 203-432-5552 or employee.services@yale.edu for further guidance.

NON-YALE EMPLOYEES AS SPONSORED IDENTITY

Sponsored Identity is a category and process for granting access to individuals who have valid business reasons for physical access (ID card) and/or system access (NetID) to Yale resources, and are are not a Student, Employee, Contingent Worker, Faculty or Alumni. 

View the Sponsored Identity page for additional information.

Where Do I Get Help?

For questions please contact the ITS Help Desk at (203) 432-9000.

Related Policy and Procedures