You can share your email, calendar, tasks, notes, and journal with other Outlook users as long as you both are using the YaleConnect service.
To share any folder other than the Inbox, Contacts, Calendar, Notes, or Journal, you must grant permissions to the folder that you want to share, and to each folder that is higher in the folder hierarchy. For example, to give access to a sub-folder in your Inbox, you must grant permissions to your Mailbox, Inbox, and the sub-folder. Although it appears that you are granting access to more folders than you want, only the items in the Inbox sub-folder will be available.
Note: Sharing folders is not the same as delegate access.
One or more users with YaleConnect email accounts.
In the Navigation pane right-click your mailbox, and then select Change Sharing Permissions (Outlook 2007) or Folder Permissions (Outlook 2010/2013).
The Mailbox Properties dialog box is displayed.
The Add Users dialog box is displayed.
Double-click the name of the person with whom you want to share the folder.
If the person you want to share the folder with is not in this address book, select a different address book from the Show names from the list.
Click OK. You are returned to the Mailbox Properties dialog box.
In the Permission Level list, select the desired permission level:
If you want the user with whom you are sharing the folder to be able to change items, select Editor.
If you just want the user with whom you are sharing the folder to be able to see the folder contents, select Reviewer.
If you want to prevent others from viewing a folder's contents, select None.
If you want to share sub-folders of your mailbox, repeat this procedure for each sub-folder in the hierarchy of folders, beginning with the Inbox.
Opening shared folders
Outlook 2007: Click Tools > Account Settings. Outlook 2010/2013: Click File > Account Settings > Account Settings. The Email Accounts dialog box is displayed.
Click Change. The next page of the Email Accounts dialog box is displayed.
Click More Settings. The Microsoft Exchange dialog box is displayed.
Click Advanced. In the Mailboxes section, click Add.
In the add mailbox field, type the name of the user with whom you are sharing folders.
Click OK. You are returned to the Microsoft Exchange dialog box.
Click OK. You are returned to the E-Mail Accounts dialog box.
You may need to quit and restart Outlook for the other person's folders to appear in your Navigation Pane.
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