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Box at Yale

Box at Yale is a cloud-based file sharing and storage workspace that enables people to collaborate and share information. Box can be accessed through mobile devices as well as PCs.

Box at Yale makes it easy to upload content, organize files, share links to files and manage file and folder permissions. With Box you can collaborate with colleagues both inside and outside the University anytime, anywhere, from any device. Box accounts provide 50 GB of document storage space. To request additional storage, please contact the ITS Help Desk.

Features

  • 50 GB of space per user. You can upload files up to 5 GB in size.
  • It's easy to upload content, organize documents, share links to files and manage file and folder permissions.
  • Collaborate on documents with colleagues both inside and outside the University seamlessly anytime, anywhere from any device.
  • Uploaded files are private and not shared unless you share them.
  • Maintains version history of your files. Prior versions (10 most recent) are accessible via the Trash folder. Deleted files are kept in the Trash folder for 30 days, you have the ability to recover deleted files/folders from your account.
  • Free plug-ins and apps are available from Box.com for Box at Yale users and integrates well with Microsoft Office.
  • Uses your Yale NetID and password to log in, the same way you do with many other applications and services at Yale.
  • If you are in a Covered Component, your Box account will be in our Secure Box instance, which has additional security features to help protect your data. 
    • Secure Box is the only approved cloud-based collaboration platform and storage workspace for 3-lock data, such as electronic protected health information (ePHI), allowed at Yale.
    • If you handle 3-lock data and you are not in our Secure Box instance, please contact your IT support provider for assistance.

Who can use it?

Any member of the Yale community: students, faculty and staff with an active Yale NetID and a valid Yale email address are eligible to use this service. In addition, any Yale individual can share files with others outside the University.

  • Upon graduation, students can be converted to personal Box.com accounts with the benefit of maintaining the 50 GB quota.

How much does it cost?

This service is free to students, faculty and staff with an active Yale NetID and a valid Yale email address.

How do I get it?

To access your Box at Yale account, visit http://box.yale.edu and login via CAS. The service is available to you anytime, anywhere, and you can even use the box.com apps to access the service.

Where can I get help?

Reference the training materials below for detailed instructions or for additional help and information; contact the Yale ITS Helpdesk, 203-432-9000 or your local support provider.

FAQs and other resources

What alternative cloud collaboration options for 1- and 2-lock data can we use for organizations other than Yale, YNHH, and VA?
  • Secure File Transfer allows you to upload share data within the Yale Community, and optionally, externally, for up to 10 days per upload.
  • Basecamp is a web-based project management tool designed for project teams and departments, and allows you to collaborate within and beyond Yale.
What alternative cloud collaboration options for 3-lock data can we use for organizations other than Yale, YNHH, and VA? 
  • Secure File Transfer allows you to upload share 3-lock data within the Yale Community, and optionally, externally, for up to 10 days per upload.
How can I determine whether my account is in Box @ Yale or Secure Box?

Visit https://yale.box.com, and login to Yale Central Authentication Service using your NetID and password. Once logged in,  your browser address bar's will display a URL beginning with https://yale.app.box.com, indicating a Box @ Yale profile, or https://yalesecure.app.box.com, indicating a Secure Box profile.

How does Box compare with other collaboration service offerings?

Check out our box comparison, and please consult your local support provider to let us know what you'd like to know more about.

 

Related policies and procedures

Box at Yale

Service manager: 
Ariel Faleck
Short title: 
Box at Yale
Icon class: 
icon-fileshare
"Request button" text: 
Access your Box account
"Request button" description: 
Click here to access your Box account
Short description: 

Box at Yale is a cloud-based file sharing and storage workspace that enables people to collaborate and share information. Box can be accessed through mobile devices as well as PCs.

Box at Yale is a cloud-based file sharing and storage workspace that enables people to collaborate and share information. Box can be accessed through mobile devices as well as PCs.

Box at Yale makes it easy to upload content, organize files, share links to files and manage file and folder permissions. With Box you can collaborate with colleagues both inside and outside the University anytime, anywhere, from any device. Box accounts provide 50 GB of document storage space. To request additional storage, please contact the ITS Help Desk.

Features: 
  • 50 GB of space per user. You can upload files up to 5 GB in size.
  • It's easy to upload content, organize documents, share links to files and manage file and folder permissions.
  • Collaborate on documents with colleagues both inside and outside the University seamlessly anytime, anywhere from any device.
  • Uploaded files are private and not shared unless you share them.
  • Maintains version history of your files. Prior versions (10 most recent) are accessible via the Trash folder. Deleted files are kept in the Trash folder for 30 days, you have the ability to recover deleted files/folders from your account.
  • Free plug-ins and apps are available from Box.com for Box at Yale users and integrates well with Microsoft Office.
  • Uses your Yale NetID and password to log in, the same way you do with many other applications and services at Yale.
  • If you are in a Covered Component, your Box account will be in our Secure Box instance, which has additional security features to help protect your data. 
    • Secure Box is the only approved cloud-based collaboration platform and storage workspace for 3-lock data, such as electronic protected health information (ePHI), allowed at Yale.
    • If you handle 3-lock data and you are not in our Secure Box instance, please contact your IT support provider for assistance.
Who can use it?: 

Any member of the Yale community: students, faculty and staff with an active Yale NetID and a valid Yale email address are eligible to use this service. In addition, any Yale individual can share files with others outside the University.

  • Upon graduation, students can be converted to personal Box.com accounts with the benefit of maintaining the 50 GB quota.
How much does it cost?: 

This service is free to students, faculty and staff with an active Yale NetID and a valid Yale email address.

How do I get it?: 

To access your Box at Yale account, visit http://box.yale.edu and login via CAS. The service is available to you anytime, anywhere, and you can even use the box.com apps to access the service.

Where can I get help?: 

Reference the training materials below for detailed instructions or for additional help and information; contact the Yale ITS Helpdesk, 203-432-9000 or your local support provider.

FAQs and other resources: 
What alternative cloud collaboration options for 1- and 2-lock data can we use for organizations other than Yale, YNHH, and VA?
  • Secure File Transfer allows you to upload share data within the Yale Community, and optionally, externally, for up to 10 days per upload.
  • Basecamp is a web-based project management tool designed for project teams and departments, and allows you to collaborate within and beyond Yale.
What alternative cloud collaboration options for 3-lock data can we use for organizations other than Yale, YNHH, and VA? 
  • Secure File Transfer allows you to upload share 3-lock data within the Yale Community, and optionally, externally, for up to 10 days per upload.
How can I determine whether my account is in Box @ Yale or Secure Box?

Visit https://yale.box.com, and login to Yale Central Authentication Service using your NetID and password. Once logged in,  your browser address bar's will display a URL beginning with https://yale.app.box.com, indicating a Box @ Yale profile, or https://yalesecure.app.box.com, indicating a Secure Box profile.

How does Box compare with other collaboration service offerings?

Check out our box comparison, and please consult your local support provider to let us know what you'd like to know more about.

 

Request this service: 
http://yale.box.com/
3-lock data compliant: 
no