Running the Data Scanning Tool
From the the Yale Software Library, download the scanning tool (GUI_Find_CCNsSSNs.pyw) from the...
Portable devices such as laptops are particularly vulnerable to theft, loss, and resale, and should be properly secured with a lock. Most laptops and desktop computers have built-in slots made to connect with a cable lock. These locks are available at most computer stores.
The general recommendations for physical security are the same for all devices, particularly smaller devices like laptops, hard disks, smartphones, music players, and flash drives:
|Requiring minimum security
(no secure data stored locally)
|Requiring most security (ePHI, HIPAA, single source, financial data, confidential info)|
|Laptops docked (home and office only)
||Laptops docked (home and office only)
|Laptops mobile (always on the move)
||Laptops mobile (always on the move)
|PDA and smart phones
||PDA and smart phones
You should log out of your laptop or workstation if you leave your work area. But if you working on something important and don't want to lose your work, just lock the screen. In Windows, use the Windows logo key +L. On the Mac, enable Hot Corners in your screen saver settings and set your computer to require a password for sleep and screensaver in Security and Privacy.