Centers: Photo & Imaging

Frequently Asked Questions

General

What are your hours and location? What forms of payment can I use? I need a receipt for an old job. Can you help me? Can you do work for someone not affiliated with Yale? Do you make deliveries? Where do I park when I come to see you?

Capabilities

What is the largest size of artwork you can photograph? Can you scan microfilm/microfiche? Do you offer mounting and framing?

Files

I’m trying to find images of Yale to hang. Do you have those? You recently took pictures for so-and-so in my department. Can you send them to me? You did a job for me a few years ago. Can you send me those files?

Posters

I'm making a conference poster. What type of file should I send you? What is the latest I can send you a file if I need my poster by the end of day Friday? How do you determine the print size billed for my poster?

Photography

What information do you need to arrange to have a photographer at an event?

 

Answers to Frequently Asked Questions

General

What are your hours and location?

We are open 8:30AM–5:00PM Monday through Friday. We are closed on official Yale holidays. Our office is located at 135 College, Suite 101, near the corner of College and George Streets.

What forms of payment can I use?

Most work is billed via departmental PTAEO, but we can also accept Yale-New Haven Hospital cost center numbers, and Mastercard/Visa. Please note that all non-departmental requests are obligated to pay Connecticut state sales tax. We cannot invoice or receive checks or cash.

I need a receipt for an old job. Can you help me?

Yes, as long as you can provide a name, job number, or date of work, giving us some way of locating it.

Can you do work for someone not affiliated with Yale?

No, our services are available to those with a Yale affiliation only. This includes spouses and children of Yale affiliates currently in the Yale directory.

Do you make deliveries?

Except for large print runs that can be delivered directly to you by the printer, we do not make deliveries. However, we'd be happy to arrange for Yale's courier service to make a delivery to you for a fee.

Where do I park when I come to see you?

We have free parking in the lot behind 135 College Street. You must enter from North Frontage road. Look for the "135 College" parking sign on your right just before the intersection with College Street. To enter you must key in the gate code. Please call us at 203-432-2665 to obtain the code. You can also take the Yale Shuttle (red, blue-day, or orange-day lines) which stops just across the street from 135 College.

Capabilities

What is the largest size of artwork you can photograph?

For paper or canvas, we can accommodate up to 4 by 8 feet. For rigid artwork (canvas on stretcher or framed artwork), the maximum is approximately 7 by 7 feet. Please call to make arrangements for large sizes.

Can you scan microfilm/microfiche?

Yes, they generally cost $1 per page/frame.

Do you offer mounting and framing?

Sorry, no. We can outsource that with a markup, or refer you to local vendors. 

Files

I’m trying to find images of Yale to hang. Do you have those?

Yes, we do have Yale stock images available. Use the contact links for such a request.

You recently took pictures for so-and-so in my department. Can you send them to me?

Yes, however this request should come from the client we shot photos for. To locate such files, we would need basic identifying information such as a job number, date of shoot, our contact, etc.

You did a job for me a few years ago. Can you send me those files?

No, we retain files for approximately 6 months only. We do not archive; we simply cannot keep everything.

Posters

I'm making a conference poster. What type of file should I send you?

We can accept files from Powerpoint and other graphics programs, although PDF is the preferred format.

What is the latest I can send you a file if I need my poster by the end of day Friday?

Normal turnaround for posters is 3 days. Same Day service (less than 8 hours) is available for posters, but incurs a 50% rush fee. If in a hurry, give us a PDF that you have previewed carefully and skip the proof.

How do you determine the print size billed for my poster?

We can print your poster at any size you request. It does not have to be one of the sizes on our price list. We will bill the closest size to your request.

Photography

What information do you need to arrange to have a photographer at an event?

We would need the time, duration, and exact address, contact info during the event (especially if after hours), type of photography needed (group shot, candids, etc), and charging instructions. Also let us know are you going to use the photographs (i.e. print, web, etc.). Is there a person or activity you would like us to focus on during the event?